ERP system for e-commerce platform

In the Operations section, you track the scrapping of an item with a specific invoice, when the system clicks on the transfer to the Orders Module. This section allows you to track the regularity and popularity of writing off the particular product, which makes it possible to improve the assortment and price policy of the company.

You can see in Leftovers section which item from the "Catalog" Module (series, supplier, brand) is not enough. Or, conversely, which item has been in stock for a long time, that transfers it to the category "Illiquid," where discounts and promotions are set for the early disposal of goods. This category is set by the managers, depending on the merchandise group, receipt age, or price. Conversely, when an item is nearing completion in a warehouse that is in demand from customers, the manager receives a reminder and purchases such an item from the leading supplier.

The section has been selected to facilitate the physical inventory. It allows you to mark personnel-recalculated items on the respective storage shelves (each of which is assigned a barcode for easy search) as quickly as possible. All data on cross-picking of goods, uncoordinated balances or deficiencies are transferred to the accounting department with the corresponding code, vendor. Such items are also sent for sale by share, or by changing the price policy according to the current one.

As a result, the department can comprehensively conduct all processes, commenting and monitoring performance in the system as much as possible. It reduces the percentage of shortages, illiquid, loss, and even theft due to the instant integration of the system partition with “Finance” Module.

Suppliers Database Storage Module

Within this module, the company can fully track sources of supply, thereby receiving more profitable price offers in a shorter time.
The company module contains a comprehensive supplier database with complete information:

• About supplier manager;
• About company contacts;
• About brands that are delivered.

You can track the supplier contact history which recent invoices with which product content was delivered to your company and which pricing policy. For products that are in demand in the “Catalog” Module but are rarely purchased from a particular company, other supply channels will be considered at better prices.
At the same time, all information on invoices is used in the future for analytics on price dynamics and sales volume, which is also essential in the assortment and sales policy of the company.

Cashier Module

Within this module, comprehensive tracking of write-offs to internal requirements of the company by objects of expenditure is carried out.

The clarity of cost classification, the regularity of input, and detail of the analysis in this section allow you to track the dynamics of the efficiency of the company's target costs to adjust them for the future.
One of the essential subsections of this module is a salary payment.
It provides all information on the trend of each employee's income, depending on their contribution to the company's development and sales. So, an employee can receive payment during the period of active sales for the total amount of the check, and during the period of a lull - for working on the catalog, blog, website information, negotiations with suppliers, etc. It allows doing more effective labour-management policy.

Tasks Management Module

This module allows you to maximize the efficiency of an employee, depending on his authority, capabilities, and access level. Thus, tasks can be generated automatically when the corresponding action is carried out in the "Order" or "On Collection" section, or generated personally by management. It allows you to avoid losing routine tasks, increase the employee's daily performance and conduct all processes in the company using the most streamlined algorithm, which is entered directly into the system.

Automatic reminders come in several cases: 

• process the received order;
• submit an assembly order;
• contact one of the clients;
• make purchases and replenish leftovers;
• update proposals for the illiquid product group;
• process questions from the site;
• Update quotations or descriptions of items in the catalog;
• capitalize invoice from supplier, etc.

At the same time, all tasks are classified by importance, level of authority and urgency, which makes it easier to monitor their implementation.

Settings

This module generates a comprehensive algorithm that displays the shortest chain of interaction between departments of the company, depending on the access rights of employees. This algorithm integrates and synchronizes different modules and partitions, and provides a system of notification and assignment of tasks among employees. At the same time, work directly in the module can be carried out only by senior management, which excludes changes in the algorithm by few qualified workers who do not have access.

Moreover, this module includes reference manuals that fully describe all processes: product catalog filling systems, staff motivation systems and other works. This simplifies staff training when hiring them, and reduces adaptation time.

Performance of ERP-system during the transition from offline sales to online

The individual development of ERP-system as part of an e-commerce platform allows you to automate routine processes in the company as much as possible due to maximum digitization. As a result, the number of errors due to the human factor is reduced by 76%. The number of material losses is reduced by 69%. And the interaction rate between all sections of the company increases by at least two times. At the same time, the number of processed orders of the company increases, which increases the load on the relevant departments without their significant expansion, and therefore - without additional material costs.